Senior Accounts Payable Specialist

Roxbury, MA ONSITE REQUIRED

Free Onsite Parking, Close to T

Temporary-6 months ongoing, potential permanent opportunity

$37-41/hour

Summer Fridays-1/2 day!

We are seeking a highly skilled Accounts Payable Specialist to manage the full-cycle Accounts Payable (AP) process, with specific expertise in Massachusetts state government accounting and MMARS (Massachusetts Management Accounting and Reporting System). This role requires strong technical knowledge in invoicing, payment processing, journal entries, month-end close, and financial reporting within a public sector framework

Qualifications:

• Bachelors Degree in Accounting, Finance or related field required
• 5+ years high volume Full Cycle Accounts Payable experience in a Massachusetts state agency, public authority, or government contractor.
• Experience managing Accounts Payable Operations- month-end close procedures, journal entries, and financial reconciliations, state year-end close and reporting cycles required.
• Direct experience working with MMARS for payment processing, encumbrances, and reporting, reconcile monthly MMARS reports to internal ledgers to ensure accuracy and completeness.
• Knowledge of Commonwealth of Massachusetts Comptroller's Office policies and procedures.
• Experience working in COMMBUYs procurement platform required
• Experience working with Commonwealth's Operational Services Division (OSD)
• Experience with state procurement processes, encumbrances (RQS), payment vouchers (PV), Advanced Excel required
• Knowledge of W9, 1099 reporting and vendor management for state entities.

Key Responsibilities:

• Manage full-cycle Accounts Payable operations, including invoice review, coding, approval, and payment processing in compliance with Massachusetts state financial policies.
• Process payments accurately and efficiently through MMARS, including encumbrances, payment vouchers, and requisitions.
• Review, reconcile, and post journal entries related to AP activities.
• Ensure timely execution of vendor payments and state-required disbursements.
• Monitor and reconcile encumbrances and open obligations in MMARS to ensure accurate reporting and spending compliance.
• Oversee month-end close activities for AP, including accruals, reconciliations, and variance analysis.
• Assist with financial reporting and preparation of required state reports, including reconciliations to MMARS data.
• Respond to internal and external inquiries regarding AP transactions, payment status, and vendor accounts.
• Collaborate with procurement, budgeting, and finance teams to ensure accurate accounting and compliance with statewide contracts and financial guidelines.
• Maintain accurate records and documentation to support audit reviews and internal controls.
• procurement processes, encumbrances (RQS), payment vouchers (PV), Advanced Excel required
• Knowledge of 1099 reporting and vendor management for state entities.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.